Job Title:    Executive Assistant to the CEO

Location:     New York, NY

Salary:        80k – 120k + Bonus

Boutique Real Estate Investment Firm based in New York City is seeking a highly organized and proactive Executive Assistant to support the CEO.

Responsibilities:

·      Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements

·      Act as the primary gatekeeper for the CEO by screening calls, emails, and visitors

·      Prepare correspondence, reports, and presentations as needed

·      Coordinate internal and external meetings, including agendas and follow-ups

·      Serve as the first point of contact at reception, greeting guests and managing incoming calls

·      Oversee general office operations, supplies, and vendor coordination

·      Assist with special projects and administrative tasks as assigned

·      Assist with lease documentation, record keeping, and transaction files

·      Track important dates related to leases and property management

·      Assist with bookkeeping tasks using QuickBooks, including tracking expenses and preparing basic reports

·      Utilize Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) for reporting, scheduling, and document preparation

Qualifications

·      3+ years of experience as an Executive Assistant

·      Real Estate Industry knowledge and experience desired

·      Strong organizational and multitasking abilities

·      Excellent written and verbal communication skills

·      Proficiency in Microsoft Office Suite

·      Experience with QuickBooks preferred